BookIt
BookIt is pretty intuitive, and that is nice.
To reserve an item for a Patron:
1. Select a resource category from the scrolling list under the Groups tab in the top left. Note: Make sure a resource has not already been checked out by a student's professor.
2. Check the calendar in the top right to make sure you are looking at reservations for the correct date. The selected day will be highlighted in blue.
3. Double click in the white space next to the time the Patron would like to pick up the equipment.
4. In the window that pops up, fill in the correct start and end times and double check to make sure you have the right date.
5. Enter the Patron's name in the Client field.
6. Under Description make a note of where the Patron will be using the equipment, e.g. classroom number.
7. Click OK. Double check to make sure the Patron's name is now appearing in the correct field in Bookit. **Note: If reserved equipment is also barcoded (see AV Barcoded Equipment) then it needs to be charged/discharged in Voyager as well.
We get a lot of requests at the beginning of the semester for repeat bookings. Usually a professor will want to reserve a piece of equipment for every class throughout the semester. This is simpler than it sounds.
1. Follow directions 1-6 above.
2. Before clicking OK, click on the repeat bookings icon at the top of the record.
You will then see another window open up that looks like this:
3. Most often, you will choose "Weekly" but please note the other options.
4. You will then select on which day of the week the reservation will occur.
5. You will then select start and end dates for the repeat booking.
6. Click OK and you are done.
Adding Items to Bookit
Whenever we get new AV or other equipment, it will need to be added to Bookit.
This is a rather simple process. In fact, the most difficult part of the ordeal is just knowing
where to find the Add Resource wizard.
Find the wizard under the Wizards submenu in the Tools menu.
You will be prompted to enter the name of the resource you are adding.
Remember to list the number of the resource first, followed by what type of equipment it is.
Leave the rest of the form blank and click Next.
Just click Next through step 2 and 3 of the wizard.
Select the group you would like the item added to, click finish, and you're done!
Sometimes you will open Bookit, and there won't be any groups or resources displayed.
In other words, when you open Bookit, you might see this:
This means that for some reason, the Bookit database wasn't loaded correctly.
Here's how to manually load the database.
Go to "File" and "Open", which will lead to this window:
Highlight "AV Schedule.bkt" and click the "Open" button, or just double click on "AV Schedule.bkt"
It will open the necessary database.
